Martial Arts School Management Software

The Problem

Sound Familiar?

These are real frustrations from academy owners — maybe even yours.

I spend my Sunday nights texting parents one by one about schedule changes and missed payments.

I have a spreadsheet for members, another for payments, and sticky notes for belt promotions.

A member stopped showing up three weeks ago and I didn't notice until they asked to cancel.

I'm paying for Mindbody, Mailchimp, and a timer app — and none of them talk to each other.

Every one of these is a real problem Mark faced running his own BJJ academy.
So he built DojoMesh to fix them all.

Get Started

Up and Running in One Evening

No onboarding calls. No complicated setup. Three steps and you're managing your academy like a pro.

Create Your Academy

Pick your subdomain and set your password. Add a card to start — you're not billed for 60 days, and if you cancel before then you pay nothing.

2 minutes

Import Your Members

Add members one-by-one or bulk import. Connect Stripe, Square or PayPal and set up your class schedule.

30 minutes

Run It All From One Place

Payments, attendance, belt tracking, SMS, emails, and your website — all in one dashboard.

You're done

Built on the mat, refined by real academy owners

What Academy Owners Are Saying

Worked with my existing payment processor

"I've been using DojoMesh for my school for a little over 6 months now.

It started working right away with my existing payment processing provider and makes it easy to process and track when each member's tuition is due.

The member grading and attendance area is a huge help and allows me to customize my promotion tracking, as well as see how long it's been and how many classes each student has been to since their last test.

The price is far better than all the big providers out there, and there are still several areas that I have not yet fully explored or integrated into my school yet. I'm really glad I gave DojoMesh a chance."

Derek Hall

Dragon Martial Arts

Payments & Invoicing

Payments & Billing

Stop Chasing Payments. Start Getting Paid Automatically.

Save a card on file, set up recurring billing, and let DojoMesh handle the rest. Members pay on time with Square tap-to-pay, saved cards, Interac e-Transfer, or any method you accept — with automatic retry on failed charges.

Recurring billing with saved cards & automatic retry
Square, Stripe, PayPal, cash, check & Interac e-Transfer
Family billing with automatic multi-member discounts
Auto-generated invoices & receipts emailed instantly
Full accounting: income, expenses & profit/loss reports
Overdue payment alerts & automated reminder sequences

Communication & Retention

Catch Members Before They Quit

DojoMesh watches attendance patterns and flags members who stop showing up — before they ask to cancel. Combine AWOL detection with two-way SMS and automated win-back campaigns to bring members back to the mat.

AWOL alerts when members stop showing up
Two-way SMS & email conversations from your dashboard
Automated win-back & re-engagement campaigns
Attendance tracking with trend analysis
Lead pipeline: capture, nurture & convert
Newsletter & bulk messaging with member tags

SMS & Communication

Belt Tracking & Timer

Operations & Growth

Tools Built for the Mat, Not the Yoga Studio

Generic gym software doesn't know what a belt promotion is, can't run a round timer, and has never heard of a technique library. DojoMesh was built from day one for martial arts — with tools you won't find anywhere else.

Belt & grading system with stripes and rank history
Combat timer with round sounds & custom backgrounds — try it free, no signup
Schedule builder with seasonal class variants
Pro shop POS & inventory management
Technique video library for your curriculum
RFID check-in
Custom website included (+ fully managed custom site for $25/mo)

Explore Every Feature

Everything below is included in the base plan — DojoMesh is complete martial arts school management software, not a starter tier with the useful parts sold separately. Click a category to see what's inside.

Every Member, Every Detail, One Place

Full profiles: photo, belt rank, medical info & emergency contacts

Family linking — parents see all their kids in one account

RFID check-in at the door

Self-service portal: members update info, view attendance & pay

Lead pipeline: capture, nurture & convert to members

Bulk imports, status updates & CSV exports

One Price. However Big You Get.

Most academy software charges per member — so growing your school raises your bill. DojoMesh doesn't.

$50 /month

Unlimited members. Every feature. One flat price.

40 members or 400 — your bill is the same $50

Add a Custom Designed Website

+$25/mo

Custom design, built for your academy

Member signup integration

SEO & mobile optimized

Schedule & contact forms

Fully managed — we handle updates

Members & Families Payments & Invoicing Recurring Billing Scheduling Belt & Grading Combat Timer Attendance SMS & Email Online Store Landing Page Analytics Lead Management Events Member Portal Multi-Location API Access

60-day free trial. Cancel anytime.

All prices in USD. Your own academy can bill members and report in CAD or USD.

Free Migration

Switching Platforms?
We Handle Everything.

Moving to DojoMesh is free, fast, and fully assisted. Just export a CSV from your current system or share read-only API credentials — our team will import your entire member roster and whatever other data is accessible into DojoMesh for you. No extra charge, no hassle.

Export Your Data

Download a CSV from your current platform, or share read-only API access. That's all we need.

We Do the Rest

Our team maps and imports your members, contact info, belt ranks, and payment history into DojoMesh.

Go Live

Review your data, flip the switch, and start running your academy on DojoMesh — same day.

100% Free — Included With Every Account

I was tracking members in a spreadsheet, chasing e-Transfers every month, writing belt promotions on a whiteboard, and texting schedule changes one parent at a time. I tried every gym management app out there — they were all built for yoga studios and CrossFit boxes. None of them knew what a stripe was, let alone a round timer. So I built DojoMesh for my own academy, and now I run my entire club on it every single day.

Mark Artyniuk

Founder of DojoMesh · BJJ Black Belt

Running his own academy with DojoMesh every single day.

Straight answers

Questions Owners Actually Ask

Correct. We store your payment method when you sign up so your academy keeps running the day the trial ends, but nothing is billed until October 21, 2026. Cancel any time before that date from your dashboard and you are charged nothing at all — no cancellation fee and no phone call.

No. DojoMesh is month-to-month. Cancel from your own dashboard whenever you like and billing stops at the end of that month. There is no minimum term and no exit fee.

It is yours. You can export your members, payment history, attendance and belt records to CSV at any time, including after you cancel. We do not hold your data hostage to keep you subscribed.

It is free and we do the work. Export a CSV from your current platform — or give us read-only API access — and our team maps and imports your members, contact details, belt ranks and payment history for you. Most academies are live the same day.

No. $50/month covers unlimited members and every feature. Whether you have 40 students or 400, the price is identical. That is the main difference from platforms that bill per active member.

Yes. Belt ladders are fully configurable, so you set your own ranks, stripes and promotion requirements rather than fitting into someone else's. Academies running BJJ, karate, taekwondo, judo and wrestling all use DojoMesh today.

Usually, yes. DojoMesh works with Stripe, Square and PayPal, and also tracks cash, cheque, bank transfer and Interac e-Transfer. Most owners connect the processor they are already using and keep their existing rates.